Digital farm biosecurity: procedures, register and flock passport
Biosecurity procedures written once, carried out against a checklist and recorded in a single farm register. For an inspection you show a ready report, not a binder.
verifiedFrom the team that has organised work on poultry farms for years.
The procedures are in the plan, the proof is missing
A biosecurity plan is only half the job. Inspectors ask whether the procedures are actually carried out.
Disinfection log filled in afterwards
Date, product and dose written from memory days later. An entry like that is hard to defend during an inspection.
Every record kept separately
Entries in one place, rodent control in another, treatments in a third. Putting together a flock history takes a whole day.
Contractors leave no trace
An outside crew does the disinfection and the farm is left with an invoice. Nobody knows exactly what was done in which house.
Questions from the slaughterhouse and buyers
Where the flock came from, what it was treated with, when the house was disinfected. Answering means digging through several folders.
Move your biosecurity procedures from the binder into the system.
Create a free accountBiosecurity procedures that leave a record
Every execution is an entry: who, what, when, where and under which procedure.
Procedures from ready templates
Post-cycle house cleaning and disinfection, hygiene lock, mats and clothing, rodent control, insect control, fogging, vehicle disinfection, fencing and wild bird protection, bedding, facility cleaning. The company copies a template and adapts it to its farm. Each procedure has a code (e.g. BIO-07) and a version.
Complete execution record
Who, when, in which house, under which procedure. Checklist ticked X of Y, product and dose used, photos, an optional scan of the house QR code and the device the entry came from.
Result calculated from the checklist
Each entry is marked “compliant” or “non-compliant” based on the ticked items, not on what the person filling it in declares.
Corrections instead of edits
A completed entry cannot be changed. A fix is a correction shown next to the original, so the history stays complete.
Checklists for contractors
After a service is ordered, for example disinfection by an outside company, the crew leader gets a checklist for each house. The execution lands in the farm register like any other.
Hygiene declaration at the gate
Visitors can fill in a hygiene declaration when entering the farm, and the system warns about quarantine. Nothing blocks entry. The farmer is informed and decides.
Biosecurity register, flock passport and reports
All farm records in one place, ready to show the authorities, the slaughterhouse or a customer.
Farm register on one timeline
Visitor entries, vehicles, deliveries, completed procedures, quarantines, treatments with withdrawal periods and IRZ notifications in one view. Download a PDF for the inspection.
Flock passport
The flock history from the hatchery through placement, houses, procedures and vet visits to loading, transport and the slaughterhouse.
Report for authorities
A private report for veterinary, agricultural or sanitary inspectors: a PDF file or a link with an expiry date. Every time the link is opened, it is recorded.
Report for consumers
A public page opened from the QR code on the packaging. It shows facts about the flock only, with no personal data.
From template to report in four steps
- 1
Pick your procedures
Copy the templates that apply on your farm and adapt checklists, products and doses to your houses.
- 2
Work through the checklist
A worker or contractor crew leader opens the procedure, ticks the items, enters the product and dose and takes photos. The result is calculated automatically.
- 3
The register collects everything
Procedure executions appear on the farm timeline together with entries, vehicles, deliveries, treatments and IRZ notifications.
- 4
Share the report
A PDF or a link with an expiry date for inspections. A page behind the QR code on the packaging for customers.
Start with one procedure, such as post-cycle house cleaning and disinfection.
Join DlaFerm.plFrequently asked questions about digital biosecurity
What is digital farm biosecurity?add
Biosecurity procedures kept in a system instead of on paper. Each execution records the person, time, house, procedure, checklist, product and dose, and photos. The records go into the farm register, which produces the inspection report. General rules are covered on the poultry farm biosecurity page.
Do I have to write procedures from scratch?add
No. There are templates for post-cycle house cleaning and disinfection, the hygiene lock, rodent control, insect control, fogging, vehicle disinfection and more. Copy a template and adapt it to your farm. Each procedure gets a code and a version, so you know which version an entry followed.
Can a wrong entry be fixed?add
A completed entry cannot be changed. Mistakes are fixed with a correction shown next to the original. The inspector sees both the original entry and the fix.
How do I record work done by a contractor, e.g. disinfection?add
After a service is ordered, the crew leader gets a checklist for each house. The execution is recorded the same way as the work of farm staff and goes into the register.
What is a flock passport?add
The history of one flock: hatchery, placement, houses, completed procedures, vet visits and finally loading, transport and the slaughterhouse. Treatments and withdrawal periods are described on the treatment records page.
What do authorities see and what do consumers see?add
The report for authorities is private: a PDF or a link with an expiry date, and every opening of the link is recorded. The consumer report opens from the QR code on the packaging and shows facts about the flock only, with no personal data.
Does the hygiene declaration block entry to the farm?add
No. The declaration at the gate is optional and the quarantine warning blocks nothing. The farmer is informed and decides. Visitor sign-in itself is covered by the farm entry and exit log.
Where does it work?add
In the browser panel and in the apps: Farmer (also offline), Worker and Manager.
Let’s do it together, DlaFerm.pl
Want to see procedures and reports live or have a question? Write to us.
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+48 796 258 151